We built Arpixa to make agency work feel connected, calm, and in control.
Arpixa started from a real frustration: agencies were juggling one tool for projects, one for documents, one for invoicing, one for client updates, and another for meetings. Context kept breaking. Work slowed down. Clients felt the delay. We wanted one operating rhythm instead of tool chaos.
Why Arpixa exists
Agency work isn't just task management. It's promises, deadlines, revisions, approvals, billing, and trust. We built Arpixa around the full lifecycle so teams stop stitching tools together and start running one reliable system.
The problem we saw
Teams were copying client details between apps, manually sending follow-ups, and switching tabs to understand one project's status. Revenue signals arrived late because invoices lived in separate tools.
Delivery became reactive instead of intentional. Everyone worked harder, but progress felt slower. We call this the "Chaos Tax": the invisible cost of tool fragmentation.
What Arpixa changes
Arpixa connects operations end-to-end: workspace setup, client management, project tracking, communication, proposals, contracts, documents, invoicing, payments, scheduling, file management, and AI-powered automation. All in one place.
This means less tool-hopping, clearer accountability, faster cash flow, and a smoother client experience. Your clients get their own portal. AI helps you draft, not just organize.
What we've built, today, in production
Not a roadmap. Not a pitch deck. These are live modules running in code right now across 25+ feature areas.
Client Management & CRM
Full pipeline with leads, active clients, activity logs, contacts, notes, CSV import, and analytics. Not just a contact list.
Project Management
Kanban boards, task cards, milestones, budget tracking, time entries, deliverables, and client-visible status updates.
Invoicing & Payments
Full invoice builder with GST/TDS tax handling, 30+ templates, PDF export, Stripe + Razorpay dual-gateway, and AI-powered reminders.
Proposals & E-Signatures
Block editor with drag-and-drop, templates, e-signature (canvas-based), public share links, and addon pricing tables.
Contracts & Documents
Rich text editor, signatory management, share links, PDF export, template library, and contract tracking dashboard.
Scheduling & Meetings
Event types (like Calendly), smart slot generation, Google Calendar sync, slot locking to prevent double-booking.
AI Assistant
Generate proposals, create briefs, analyze sentiment, adjust tone, and prepare internal workflow drafts. AI built into every workflow.
Client Portal
Dedicated client dashboard with projects, files, invoices, proposals, booking, and direct chat with your agency. True transparency.
Visual Automations
Drag-and-drop flow builder with trigger, condition, and action chains, review controls, and execution logging.
File Management
Upload, organize in folders, share with clients, storage tracking, MIME-type categorization, and secure sharing.
AI Drafts & Context
Workspace-aware draft assistance for proposals, briefs, reminders, and client handoff notes while your team keeps review control.
Security & Governance
Role-based permissions (5 levels), security headers, CORS hardening, session controls, and audit-focused workspace controls.
How work moves through Arpixa
We design around delivery momentum, not feature checklists.
STEP 01
Capture client context
Leads, client records, and scope details are collected inside one workspace.
STEP 02
Share proposal
Teams send branded proposals with AI-generated content and track acceptance.
STEP 03
Start delivery
Accepted work becomes a tracked project with tasks, files, and client communication.
STEP 04
Coordinate meetings
Booking links, calendar sync, and meeting rules reduce scheduling chaos.
STEP 05
Invoice and collect
Issue invoices with payment links. AI writes reminders. Clients pay with one click.
STEP 06
Automate & optimize
Visual automations, analytics reports, and AI insights improve every delivery cycle.
Built to earn trust, not just attention
Modern product experience shouldn't trade off reliability. We care deeply about both.
Role-based access and permissions5-level permission system (Owner/Admin/Editor/Viewer/Custom) helps teams control who can view, edit, and operate critical workflows.
Security-hardened infrastructureZAP-audited security headers, CSP policies, CORS hardening, 2FA posture, session management, and encrypted token handling.
Protected payment operationsDual-gateway (Stripe + Razorpay) with server-side credential verification and PCI-compliant transmission.
Connected, not locked inGoogle OAuth integrations, API/webhook surfaces, export-friendly operations, and open data formats support flexible agency stacks.
Plans that grow with your agency
Start free, upgrade when you need more power. No hidden fees. Cancel anytime.
Free
$0/mo
Solo freelancers testing the waters
- ✓ 3 active clients
- ✓ 2 team members
- ✓ 50 projects
- ✓ 5 invoices/month
Starter
$12/mo
$120/year, equal to $10/month on annual billing
- ✓ 12 active clients
- ✓ 15 team members
- ✓ 50 invoices
- ✓ 50 GB storage
Pro
$29/mo
$300/year, equal to $25/month on annual billing
- ✓ Unlimited active clients
- ✓ Unlimited team collaborators
- ✓ Branded client portal
- ✓ 10,000 webhook ops/month
Advanced
$89/mo
$900/year, equal to $75/month on annual billing
- ✓ Unlimited team members
- ✓ White-label portal + custom DNS
- ✓ Unlimited automations
- ✓ 1 TB storage
We're here to build with you, not above you.
Arpixa is shaped by real agency operations. We care about practical details: faster handoffs, clearer scope, better client visibility, and healthier cash flow. If you're scaling delivery, we want to help you do it with less noise.