Arpixa vs Asana
A complete AI-native agency operating system against one of the most powerful work management tools around. See how Arpixa’s flat pricing, CRM, branded client portal, invoicing and built-in projects compare with Asana’s deep, per-seat project management — so you can pick the right platform for how your team actually works.
Head-to-head scorecard
Our editorial assessment of each platform as an operating system for client-facing agency work. Arpixa leads on the client workflow, portal, billing and pricing; Asana leads on project management depth and reporting.
ArpixaAn entire agency OS — CRM, portal, billing and projects in one.
AsanaA powerful work-management tool — but not client-facing.
Six reasons agencies choose Arpixa
The differences that show up in everyday client work — not just on a project-management checklist.
Pricing that stays predictable
Arpixa is one flat price for the workspace, from a permanent free plan to $12/month. Asana is billed per user, and the features agencies want — timelines, portfolios, workload — sit on the $24.99/user Advanced tier.
Flat, not per-seatBuilt for client work, not just tasks
Asana manages your team’s internal work. Arpixa runs the client relationship around it — CRM, proposals, e-sign, a branded portal, invoicing and payments — with projects and tasks built in.
Client-facingA branded client portal
Give every client one branded dashboard for timeline, deliverables, files, invoices, payments, messages and bookings. Asana offers guest access to projects, but not a true client portal.
Per-section controlGet paid inside the workspace
Arpixa sends branded invoices and collects via Stripe and Razorpay, tied to the project. Asana has no invoicing or payments at all — you’d bolt on separate billing tools.
Real invoicingAI-native client workflow
Generate proposals, briefs, replies and summaries from your workspace context, with full review control — aimed at the client-facing writing agencies do every day.
AI Drafts built inProjects and tasks, no add-on
Boards, tasks, deliverables and milestones are part of every Arpixa plan — so project management lives beside the client, the proposal and the invoice, not in a separate tool.
PM includedFlat workspace pricing vs per-seat licensing
Arpixa starts free and scales from $12/month for the whole workspace, projects included. Asana is billed per user, and agency-grade planning features sit on its higher tiers.
Free
Real plan, not a trial — 1 client, 2 seats, core tools + projects.
Starter
For solo teams and small studios getting organized.
ProPopular
Branded portal, automations, unlimited collaborators.
Advanced
White-label leaning, heavy automation and scale.
Personal
Free for small teams — basic tasks, no timelines or goals.
Starter
Per user. Timelines, dashboards and basic automation.
Advanced
Per user. Portfolios, workload, goals and advanced reporting.
Enterprise
Custom, from about $35/user — security, controls, scale.
Prices shown for comparison and may change — check each vendor’s pricing page for current figures. Asana figures are per user; Enterprise is custom (from about $35/user/month). Annual figures are the per-month equivalent when billed yearly.
The full side-by-side breakdown
Every major surface, scored honestly — including where Asana does something Arpixa does not. Filter by category or focus only on the rows where the two platforms differ.
| Capability | Arpixa | Asana |
|---|---|---|
| Sales & CRM | ||
| Contact / client CRMCentral records linked to work and billing | Included | Custom fields |
| Lead InboxDedicated inbound pipeline before a client exists | Included | Not available |
| Proposals & quotesScope, pricing and approval flow | Included | Not available |
| E-sign contracts & docsSignable agreements tied to the client | Included | Not available |
| Delivery | ||
| Projects & tasksBoards, lists and deliverables | Included | Best-in-class |
| Timeline & GanttDependencies and scheduling views | Basic | Advanced |
| Portfolios & workloadCross-project load and capacity | Partial | Advanced |
| Forms & intakeStructured client input | Included | Asana Forms |
| Milestone & retainer billingScope- and milestone-led invoicing | Included | Not available |
| Client experience | ||
| Branded client portalOne dashboard for the whole engagement | Included | Not available |
| Per-section visibilityChoose exactly what each client sees | Included | Guest access |
| Scheduling & bookingsMeetings and calendar-ready workflows | Included | Not available |
| White-label workspaceRemove vendor branding | Advanced plan | Not available |
| Billing | ||
| Invoicing & PDFsBranded invoices and billing context | Included | Not available |
| Stripe paymentsCard payments on invoices | Included | Not available |
| Razorpay paymentsIndia-first payment rail | Native | Not available |
| Retainers & project billingBill across the full engagement | Included | Not available |
| AI & access | ||
| AI assistant / draftsGenerated proposals, briefs, summaries | Included | Asana AI |
| Workflow automationsTriggers, rules and status moves | Included | Rules |
| Webhooks & API accessConnect external systems | Included | Included |
| Reporting & dashboardsCross-project analytics | Core | Advanced |
| Permanent free workspaceFull client workflow at no cost | Included | Tasks only |
Where each platform pulls ahead
Beyond the checkmarks — how the two products actually feel in day-to-day client work, including the areas Asana wins.
Flat workspace pricing vs per-seat licensing
Arpixa charges one flat rate for the whole workspace, so your cost stays predictable as the team grows. Asana is priced per user — and the planning features agencies rely on, like timelines and portfolios, live on higher per-seat tiers.
- Arpixa Starter is a flat $12/month; Pro at $29/month includes unlimited collaborators.
- Asana Starter is $10.99/user/month annually; Advanced is $24.99/user/month.
- Arpixa’s free plan runs real client work, where Asana’s free tier is basic tasks only.
Client-facing operating system vs internal work management
Asana is superb at organizing your team’s internal work. Arpixa is built for the client-facing side agencies live in — winning work, running the engagement, and getting paid — with project management included rather than being the whole product.
- CRM, proposals, e-sign, portal, invoicing and projects live in one workspace.
- A task connects to the client, the proposal and the invoice — not just a board.
- Replaces a stack of client-facing tools instead of adding another PM app.
Invoicing and payments Asana simply doesn’t have
Asana has no invoicing or payment features — billing lives in separate tools. Arpixa runs the whole billing side of client work: branded invoices, retainers, milestones and payments through both Stripe and Razorpay, all tied to the project.
- Branded invoices and PDFs draw on project context so billing reflects the work.
- Native Stripe and Razorpay rails cover global and India-first payments.
- Retainer and milestone billing keep long client engagements predictable.
The deepest project and work management
Credit where it's due: Asana is a category leader in work management. If your primary need is organizing large volumes of internal work, its depth in timelines, portfolios, workload and reporting goes beyond what Arpixa’s built-in project tools aim to do.
- Advanced timelines, dependencies, portfolios and workload/resource management.
- Goals and OKRs, custom rules automation, and rich cross-project reporting.
- A large integration ecosystem and mature enterprise controls at scale.
Pick the platform that fits how you work
No tool wins on everything. Here’s the straight answer on when each one is the better choice.
Choose Arpixa if…
You run an agency or client-service team and want one workspace for the whole engagement.
- You want flat, predictable pricing — no per-seat math as you grow.
- You need client-facing tools — CRM, proposals, a portal and invoicing.
- You bill for the work — invoices and payments via Stripe and Razorpay.
- Projects should live with the client — tasks tied to the record.
Choose Asana if…
Deep internal work management is your primary need across many teams.
- Project depth is critical — advanced timelines, dependencies and portfolios.
- You manage capacity — workload and resource management across projects.
- Reporting matters most — goals, OKRs and rich cross-project dashboards.
- You run a large org — mature enterprise controls and a big integration ecosystem.
Moving from Asana to Arpixa
Your projects map over cleanly, and the client-facing workflow comes with them. Here’s the path most teams take.
Map your projects
List your Asana projects, task lists and templates so nothing is missed in the move.
Recreate in Arpixa
Rebuild projects and deliverables in your Arpixa workspace, linked to the right client.
Bring clients & billing
Add client records, proposals and invoicing so delivery and billing sit together.
Invite & go live
Add your team and clients, switch the portal on, and run client work from Arpixa.
Still weighing it up? Here’s what teams ask
Straight answers to the questions that come up most when choosing between Arpixa and Asana.
Asana is a project and work management tool for organizing your team’s internal tasks, projects, timelines and goals. Arpixa is an AI-native operating system for agencies and client-service teams — CRM, proposals, a branded client portal, invoicing and dual Stripe + Razorpay payments — with project and task management built in. In short, Asana manages internal work; Arpixa runs the whole client relationship, project management included.
For most teams, yes. Arpixa is a flat price for the workspace — a permanent free plan, then $12/month Starter and $29/month Pro with unlimited collaborators. Asana is billed per user: Starter is about $10.99/user/month annually and Advanced (timelines, portfolios, workload) is about $24.99/user/month, so costs climb with team size. Arpixa includes projects and tasks at every tier.
Yes, and it is worth being clear about. Asana is a category leader in work management: advanced timelines and dependencies, portfolios, workload and resource management, goals and OKRs, rich cross-project reporting, and a large integration ecosystem. If organizing large volumes of internal work is your primary need, Asana’s project management depth goes beyond Arpixa’s built-in tools.
Yes. Boards, tasks, deliverables and milestones are part of every Arpixa plan, including free. Because they live in the same workspace as the client, proposal and invoice, project work stays connected to billing and the client relationship. It is more streamlined than Asana’s deepest planning features, but built into the agency workflow.
Yes — and this is a major difference. Asana has no invoicing or payments; you would add separate billing software. Arpixa sends branded invoices and collects payment across the whole engagement — retainers, milestones and project fees — through both Stripe and Razorpay, so client work and billing stay in one place.
Arpixa, in most cases. Agencies need to win work, deliver it, keep clients informed and get paid — which means CRM, proposals, a client portal and invoicing, not just task boards. Asana is excellent for internal delivery, but you would pair it with several other tools to cover the client-facing workflow that Arpixa handles in one place.
No — this is a key difference. Arpixa ships a branded client portal covering timeline, deliverables, files, invoices, payments, messages and bookings, with per-section visibility. Asana offers guest access so clients can view specific projects, but it is not a full branded client workspace.
The project side maps cleanly: recreate your Asana projects and task lists as Arpixa projects, then bring clients, proposals and invoicing into the same workspace. Some teams keep Asana for heavy internal project management and add Arpixa for the client-facing workflow. For complex setups, contact hello@arpixa.io for guidance.
Arpixa has a real, permanent free plan — not a time-limited trial. It includes 1 active client per month, 2 team collaborators, core features, project and task management, smart scheduling, a one-time AI trial, 500 MB storage and an agency portfolio. Asana also has a free Personal plan, but it excludes timelines, goals and automations.
Arpixa is AI-native rather than AI-bolted-on. It can draft proposals, briefs, replies and summaries from your workspace context, and you keep full review control before anything is sent. Asana AI is capable within work management — summaries, smart fields and status updates — but Arpixa’s AI is aimed at the client-facing writing agencies do around the work.
One workspace for sales, delivery, projects and getting paid
Client work, proposals, projects, the branded portal, invoicing and automations — in one AI-native workspace with flat pricing. Start free.
Try Arpixa nowSee why agencies switch — free to start