Arpixa vs Harvest
A complete AI-native agency operating system against one of the best time-tracking and invoicing tools around. See how Arpixa’s CRM, branded client portal, projects and payments compare with Harvest’s timers and billable-hours billing — so you can pick the right platform for how your team actually works.
Head-to-head scorecard
Our editorial assessment of each platform as an operating system for running a client-service agency. Arpixa leads on the whole client workflow, portal, delivery and pricing; Harvest leads decisively on time tracking and utilization reporting.
ArpixaAn entire agency OS — portal, delivery and billing at a flat price.
HarvestExcellent time tracking and billing — but not agency delivery.
Six reasons agencies choose Arpixa
The differences that show up in everyday client work — not just on a timesheet.
An agency OS, not just time tracking
Harvest tracks time and bills for it beautifully. Arpixa runs the whole client relationship around the work — CRM, proposals, projects, a branded portal, invoicing and payments — as one connected system.
Whole workflowA branded client portal
Give every client one branded dashboard for timeline, deliverables, files, invoices, payments and messages. Harvest is a time-and-billing tool, not a client delivery portal.
Per-section controlCRM, proposals and projects built in
Arpixa captures leads, sends proposals, delivers projects and gets paid — the full client lifecycle. Harvest has no CRM or proposals, and only lightweight project structure for time tracking.
Win & deliver workGet paid globally and in India
Arpixa sends branded invoices and collects via Stripe and Razorpay for global and India-first billing, tied to the project. Harvest invoices from tracked time and takes card payments, but without a native Razorpay rail.
Stripe + RazorpayAI-native client workflow
Generate proposals, briefs, replies and summaries from your workspace context, with full review control — Harvest offers little AI beyond time and billing.
AI Drafts built inLower cost, with a real free plan
Arpixa is one flat price with a permanent free workspace and a $12/month Starter. Harvest is billed per seat and its free plan is capped at 1 person and 2 projects.
Flat + freeFlat workspace pricing vs per-seat licensing
Arpixa starts free and scales from $12/month for the whole workspace. Harvest is billed per seat, and its free plan is capped at 1 person and 2 projects.
Free
Real plan, not a trial — full workspace for 1 client, 2 seats.
Starter
For solo teams and small studios getting organized.
ProPopular
Branded portal, automations, unlimited collaborators.
Advanced
White-label leaning, heavy automation and scale.
Free
1 seat and 2 active projects — time tracking basics.
Pro
Per seat. Unlimited projects, invoicing and reports.
Premium
Per seat. Advanced management, controls and reporting.
Prices shown for comparison and may change — check each vendor’s pricing page for current figures. Harvest is billed per seat; its free plan is limited to 1 person and 2 active projects. Annual figures are the per-month equivalent when billed yearly.
The full side-by-side breakdown
Every major surface, scored honestly — including where Harvest clearly leads Arpixa on time tracking. Filter by category or focus only on the rows where the two platforms differ.
| Capability | Arpixa | Harvest |
|---|---|---|
| Sales & CRM | ||
| Contact / client CRMCentral records linked to work and billing | Included | Client list only |
| Lead capture & formsInbound pipeline before a client exists | Included | Not available |
| Proposals & quotesScope, pricing and approval flow | Included | Not available |
| E-sign contracts & docsSignable agreements tied to the client | Included | Not available |
| Delivery | ||
| Projects & tasksBoards, timelines and deliverables | Included | For time tracking |
| Docs, briefs & wikiShared delivery knowledge | Included | Not available |
| Forms & intakeStructured client input | Included | Not available |
| Deliverables & client workDeliver and hand off completed work | Included | Not available |
| Client experience | ||
| Branded client delivery portalOne dashboard for the whole engagement | Included | Not available |
| Per-section visibilityChoose exactly what each client sees | Included | Not available |
| Scheduling & bookingsMeetings and calendar-ready workflows | Included | Not available |
| White-label workspaceRemove vendor branding | Advanced plan | Not available |
| Billing | ||
| Client invoicing & PDFsBranded invoices tied to projects | Included | From tracked time |
| Online paymentsCard payments on invoices | Stripe + Razorpay | Stripe / PayPal |
| Razorpay paymentsIndia-first payment rail | Native | Not available |
| Retainers & project billingBill across the full engagement | Included | Hourly / fixed |
| Time & AI | ||
| Native time trackingTimers, timesheets and approvals | Basic | Best-in-class |
| Utilization & time reportsTeam capacity and billable hours | Partial | Deep |
| Expense trackingLog and bill expenses | Partial | Included |
| AI assistant / draftsGenerated proposals, briefs, summaries | Included | Not available |
| Full free workspaceWhole client workflow at no cost | Included | 1 seat, 2 projects |
Where each platform pulls ahead
Beyond the checkmarks — how the two products actually feel in day-to-day agency work, including the areas Harvest wins.
A client operating system vs a time-and-billing tool
Harvest does one thing exceptionally well: tracking time and turning it into invoices. Arpixa treats time and billing as one part of a complete agency operating system — winning work, delivering it in a branded portal, and getting paid — so the whole client relationship lives in one place.
- CRM, proposals, projects, the portal and invoicing in one workspace.
- A tracked hour connects to the client, the project and the invoice.
- Replaces a stack of client-facing tools instead of adding a timer.
A branded client portal Harvest doesn’t have
Arpixa gives every client one branded dashboard for the timeline, deliverables, files, invoices, payments and messages — with visibility controlled per section. Harvest is a time-and-billing product, so clients only ever see an invoice, not the work.
- A branded, per-section client portal for the whole engagement.
- Proposals, projects and deliverables live beside the client record.
- Clients self-serve status, files and payments instead of emailing for updates.
Invoicing and payments, worldwide
Arpixa creates branded client invoices tied to projects and collects online payments with both Stripe and Razorpay — global card payments and India-first INR collection. Harvest invoices from tracked time and takes card payments, but without a native Razorpay rail.
- Branded invoices draw on project context so billing reflects the work.
- Stripe for global card payments and Razorpay for India-first collection.
- Payment status flows back into the client portal and analytics.
The gold standard for time tracking
Credit where it's due: Harvest is a category leader in time tracking. For timers across every device, team timesheets and approvals, billable-hours invoicing and utilization reporting, its depth goes beyond Arpixa’s built-in time features.
- Effortless timers across web, desktop, mobile and integrations.
- Team timesheets, approvals and detailed billable-hours reporting.
- Utilization and capacity reports that surface project profitability.
Pick the platform that fits how you work
No tool wins on everything. Here’s the straight answer on when each one is the better choice.
Choose Arpixa if…
You run an agency or client-service team and want one workspace to deliver and get paid.
- You want flat, predictable pricing — no per-seat math as you grow.
- You need the whole workflow — CRM, proposals, projects, a portal and invoicing.
- You bill globally or in India — Stripe and Razorpay payment rails.
- Client delivery matters — a branded portal, not just an invoice.
Choose Harvest if…
Precise time tracking and time-based billing are your primary need.
- Time tracking is core — effortless timers across every device.
- You bill by the hour — billable-hours invoicing from tracked time.
- Timesheets & approvals — team time submission and sign-off.
- Utilization reporting — capacity and project profitability insights.
Moving from Harvest to Arpixa
A connected data model makes the move clean. Here’s the path most teams take.
Map your projects
List your Harvest clients, projects and billable rates so nothing is missed in the move.
Recreate in Arpixa
Rebuild clients, projects and invoicing in your Arpixa workspace, with time tracking built in.
Bring billing across
Move client records and invoices, keeping billing context tied to each project.
Invite & go live
Add your team and clients, switch the portal on, and run client work from Arpixa.
Still weighing it up? Here’s what teams ask
Straight answers to the questions that come up most when choosing between Arpixa and Harvest.
Harvest is a time-tracking and invoicing tool — timers, timesheets, billable-hours invoicing and utilization reporting. Arpixa is an AI-native operating system for agencies and client-service teams — CRM, proposals, a branded client portal, projects, invoicing and dual Stripe + Razorpay payments. In short, Harvest tracks and bills time; Arpixa runs the whole client relationship, with time and billing as one part.
For teams, usually yes. Arpixa is a flat price for the workspace: a permanent free plan, then $12/month Starter and $29/month Pro with unlimited collaborators. Harvest is billed per seat — around $11/seat/month on Pro — and its free plan is capped at 1 person and 2 projects, so costs scale with every person you add.
Yes, and it is worth being clear about. Harvest is a category leader in time tracking: effortless timers across every device, team timesheets and approvals, billable-hours invoicing and deep utilization and capacity reporting. If precise time tracking and time-based billing are your primary need, Harvest goes beyond Arpixa’s built-in time features.
Arpixa includes core time tracking tied to projects, but it is more streamlined than Harvest’s dedicated timers, timesheets and utilization reporting. If deep time tracking is central to how you bill, Harvest leads there; if you want the whole client workflow with solid time tracking built in, Arpixa is the better fit.
Yes. Arpixa creates branded client invoices tied to your projects and collects online payments with both Stripe and Razorpay — global card payments and India-first INR collection. Harvest also invoices (from tracked time) and takes card payments, but without a native Razorpay rail for India-first billing.
For running the whole client side of the business — winning work, delivering it in a branded portal and getting paid — Arpixa is the better fit, because Harvest has no CRM, proposals or client portal. If your main need is precise time tracking and time-based billing, Harvest is excellent, and some teams pair it with Arpixa.
No — this is a key difference. Arpixa ships a branded client delivery portal covering timeline, deliverables, files, invoices, payments, messages and bookings, with per-section visibility. Harvest is a time-and-billing product with no client delivery portal — clients only receive invoices.
It is straightforward, and often complementary. Recreate your clients, projects and invoicing in Arpixa, where they are structured out of the box, and use Arpixa’s built-in time tracking. Teams that need Harvest’s deep timesheets sometimes keep it and run Arpixa for the client workflow. For complex setups, contact hello@arpixa.io for guidance.
Arpixa has a real, permanent free plan — a full client workspace. It includes 1 active client per month, 2 team collaborators, core features, projects, client invoicing, a one-time AI trial, 500 MB storage and an agency portfolio. Harvest also has a free plan, but it is limited to 1 person and 2 active projects.
Arpixa is AI-native rather than AI-bolted-on. It can draft proposals, briefs, replies and summaries from your workspace context, and you keep full review control before anything is sent. Harvest is focused on time and billing and offers little in the way of AI drafting, so Arpixa is the better fit if AI assistance matters to you.
One workspace for sales, delivery and getting paid
Client work, proposals, projects, the branded portal, invoicing and automations — in one AI-native workspace with flat pricing and time tracking built in. Start free.
Try Arpixa nowSee why agencies switch — free to start