Arpixa vs Flowlu
A focused, AI-native agency operating system against a per-seat business management platform known for its knowledge base and agile tooling. See how Arpixa's flat pricing, branded client portal and dual Stripe + Razorpay payments compare with Flowlu's CRM, mind maps and sprint boards — so you can pick the right platform for how your team actually works.
Head-to-head scorecard
Our editorial assessment of each platform as an operating system for running a client-service agency. Arpixa leads on the client portal, pricing and AI; Flowlu leads on knowledge base, mind maps and agile tooling.
ArpixaFlat pricing, portal-first, AI-native.
FlowluStrong internal tooling, per-seat pricing.
Six reasons agencies choose Arpixa
The differences that show up in everyday client work — not just on a spec-sheet comparison.
Pricing without the seat meter
Arpixa is one flat price for the workspace, from a permanent free plan to $12/month Starter. Flowlu charges per seat — $9-$17/user/month annually — so cost climbs every time you add a teammate.
Flat, not per-seatA deep, branded client portal
Arpixa's branded portal covers timeline, deliverables, files, invoices, payments and messages with visibility controlled section by section. Flowlu's client portal is a simpler information-sharing space, and only unlocks on its Advanced tier.
Per-section controlGet paid globally and in India
Arpixa ships dual Stripe and Razorpay rails for global and India-first billing. Flowlu integrates with Stripe and PayPal, but has no native Razorpay support.
Stripe + RazorpayAI-native client workflow
Generate proposals, briefs, replies and summaries from your workspace context, with full review control. Flowlu leans on an AI chatbot for support rather than AI drafting across the client workflow.
AI Drafts built inCapture demand before it is a client
A dedicated Lead Inbox gives inbound requests a home before a formal client record exists, then converts into a client, proposal and project. Flowlu centers on CRM pipelines once a contact is created.
Lead InboxNo 2-user cap on the free plan
Arpixa's permanent free plan supports your first client and 2 team collaborators with no forced upgrade at seat 3. Flowlu Free hard-caps at 2 users, 100 CRM contacts and 1 GB storage — most teams outgrow it within weeks.
Start free, stay freeFlat workspace pricing vs per-seat billing
Arpixa starts free and scales from $12/month for the whole workspace. Flowlu is billed per user, so the cost grows with every teammate you add.
Free
Real plan, not a trial — 1 client, 2 seats, core tools.
Starter
For solo teams and small studios getting organized.
ProPopular
Branded portal, automations, unlimited collaborators.
Advanced
White-label leaning, heavy automation and scale.
Free
1 GB storage, 100 CRM contacts, 1 pipeline, no client portal.
Essential
CRM, projects, invoicing — no automations or client portal.
Advanced
Adds automations, client portal, recurring invoices.
Ultimate
10 automations, white-label, dedicated success manager.
Prices shown for comparison and may change — check each vendor's pricing page for current figures. Flowlu is billed per user with a 25% annual discount; Ultimate is sales-quoted. Annual figures are the per-month equivalent when billed yearly.
The full side-by-side breakdown
Every major surface, scored honestly — including where Flowlu clearly leads. Filter by category or focus only on the rows where the two platforms differ.
| Capability | Arpixa | Flowlu |
|---|---|---|
| Sales & CRM | ||
| Contact / client CRMCentral records linked to work and billing | Included | Included |
| Lead InboxDedicated inbound pipeline before a client exists | Included | CRM pipeline only |
| ProposalsScope, pricing and approval flow | Included | Document builder |
| Multiple sales pipelinesSeparate flows for lead types | Included | 1 on Free, more on paid |
| Delivery | ||
| Projects & tasksBoards, timelines and deliverables | Included | Included |
| Agile / Gantt / sprintsBacklogs, dependencies, sprint boards | Partial | Strong agile module |
| Mind mapsVisual brainstorming and planning | Not available | Included |
| Internal knowledge baseShared team wiki | Partial | Included |
| Client experience | ||
| Branded client portalOne dashboard for the whole engagement | Included | Advanced tier only |
| External / client-facing knowledge basePublic self-serve help content | Not available | Advanced tier |
| Per-section visibilityChoose exactly what each client sees | Included | Partial |
| Billable hours & custom ratesTime-based client billing | Partial | Advanced tier |
| Billing | ||
| Invoicing & PDFsBranded invoices and billing context | Included | Included |
| Stripe paymentsCard payments on invoices | Included | Included |
| Razorpay paymentsIndia-first payment rail | Native | Not available |
| Recurring invoicesAutomated retainer billing | Included | Advanced tier only |
| AI & access | ||
| AI assistant / draftsGenerated proposals, briefs, summaries | Included | Support chatbot only |
| Workflow automationsTriggers, rules and status moves | Included | 3 max on Advanced |
| Role-based access controlRestrict data by team role | Partial | Advanced tier |
| Usable free plan with 3+ usersNo hard user cap on free tier | Included | 2-user cap |
Where each platform pulls ahead
Beyond the checkmarks — how the two products actually feel in day-to-day agency work, including the areas Flowlu wins.
Flat workspace pricing vs per-seat billing
Arpixa charges one flat rate for the workspace, so cost stays predictable no matter how many teammates you add. Flowlu switched to per-seat pricing in September 2025 — $9-$17/user/month annually — which means every new hire is a new line item, and larger teams that used to fit inside Flowlu’s old flat bundles now pay meaningfully more.
- Arpixa Starter is a flat $12/month; Pro at $29/month includes unlimited collaborators.
- Flowlu Essential is $9/user/month annual, Advanced $17/user/month annual — cost scales with headcount.
- A 12-person team on Flowlu Advanced pays about $204/month; the same team on Arpixa Pro is $29/month flat.
Knowledge base, mind maps and agile project tooling
Credit where it's due: Flowlu is genuinely strong on internal knowledge management and agile delivery. Its knowledge base and mind-map tools are more mature than Arpixa's docs and briefs, and its Gantt charts, sprints and backlogs go deeper than Arpixa's built-in project tools for teams running formal agile processes.
- Internal and external (client-facing) knowledge bases with a polished editor.
- Mind maps for visual planning, brainstorming and process mapping.
- Agile module with sprints, backlogs, dependencies and Gantt charts.
A branded front door, not a gated add-on
Arpixa gives every client a branded dashboard for timeline, deliverables, documents, proposals, files, invoices, payments and messages on every paid plan and even the free tier. Flowlu’s client portal only unlocks on the Advanced tier ($17/user/month annual), so smaller teams on Essential have no client-facing space at all.
- Arpixa’s portal is available starting on the free plan, not gated to a higher tier.
- Per-section visibility keeps internal notes private while sharing the work that matters.
- Flowlu’s portal becomes available only once you upgrade to Advanced.
AI-native drafting vs a support chatbot
Arpixa is built around AI Drafts that prepare proposals, briefs, replies and summaries from your workspace context, with full review control before anything is sent. Flowlu’s AI presence is mainly a help-center chatbot for support questions, not a drafting assistant across the client workflow.
- AI Drafts speed up the repetitive writing around client work without removing your review control.
- Flowlu’s AI is aimed at answering support questions, not generating client-facing content.
- As agencies lean on AI more, this is a widening gap between the two platforms.
Pick the platform that fits how you work
No tool wins on everything. Here's the straight answer on when each one is the better choice.
Choose Arpixa if…
You run client-facing work and want one workspace to deliver and get paid.
- You want flat, predictable pricing — no per-seat cost creep.
- The client portal matters from day one — included on the free plan.
- You bill globally or in India — native Stripe and Razorpay rails.
- You want AI in the workflow — drafts for proposals, briefs and replies.
Choose Flowlu if…
Internal knowledge tools and agile project management are your priority.
- You need a strong knowledge base — internal and client-facing wikis.
- Mind maps help your planning — visual brainstorming tools.
- You run formal agile delivery — sprints, backlogs and Gantt charts.
- Your team is small and stable — per-seat pricing is manageable.
Moving from Flowlu to Arpixa
A connected data model makes client delivery map cleanly. Here's the path most teams take.
Map your workspace
List active clients, live pipelines and open invoices in Flowlu so nothing is missed.
Recreate the structure
Set up your Arpixa workspace, branding and client portal sections to mirror your setup.
Bring work across
Move client records, proposals, projects and invoices, keeping billing context attached.
Invite & go live
Add your team and clients, switch the portal on, and run new business through Arpixa.
Still weighing it up? Here's what teams ask
Straight answers to the questions that come up most when choosing between Arpixa and Flowlu.
Flowlu is a per-seat business management platform strongest on internal knowledge bases, mind maps and agile project tooling (sprints, backlogs, Gantt charts). Arpixa is an AI-native agency operating system with flat pricing (a permanent free plan, then $12/month), a branded client portal available from the free tier, a Lead Inbox, and dual Stripe + Razorpay payments. Flowlu leads on internal knowledge tools; Arpixa leads on client delivery, pricing predictability and AI.
For most teams beyond a solo operator, yes. Arpixa is flat-rate: a permanent free plan, then $12/month Starter and $29/month Pro with unlimited collaborators. Flowlu charges per seat — Essential is $9/user/month annual, Advanced $17/user/month annual — so a 10-person team on Advanced pays around $170/month versus $29/month flat on Arpixa Pro.
Yes. Flowlu has a more mature internal and external knowledge base, mind-mapping tools for visual planning, and a deeper agile project module with sprints, backlogs, dependencies and Gantt charts. If those are core to how your team works, Flowlu’s depth there goes beyond Arpixa’s built-in project tools.
Flowlu has a client portal, but it only unlocks on the Advanced plan ($17/user/month annual) — teams on the Essential tier have no client-facing portal at all. Arpixa's branded client portal, covering timeline, deliverables, files, invoices, payments and messages, is available starting on the free plan.
Arpixa includes both Stripe and Razorpay payment paths, so teams can collect card payments globally and INR payments through Razorpay. Flowlu integrates with Stripe and PayPal for online payments but does not offer a native Razorpay rail.
Arpixa is built around connected client, project, invoice and file records, so core CRM and project data maps cleanly from Flowlu. Flowlu-specific tools like mind maps and the agile sprint module do not have a direct Arpixa equivalent, so plan what to keep versus retire. For complex setups, contact hello@arpixa.io for guidance.
Arpixa has a real, permanent free plan — 1 active client per month, 2 team collaborators, core features, a one-time AI trial, 500 MB storage and an agency portfolio, with no hard user cap forcing an early upgrade. Flowlu also has a free plan, but it caps at 2 users, 100 CRM contacts, 1 sales pipeline and 1 GB storage — limits many teams hit within their first month.
Arpixa tends to be the more forgiving on-ramp: start on the permanent free plan, then move to $12/month Starter as you grow, with no per-seat penalty for adding teammates. Flowlu’s per-seat Essential and Advanced tiers work well too, but the cost climbs with every hire and the client portal is gated to Advanced.
Arpixa is AI-native rather than AI-bolted-on. It can draft proposals, briefs, replies and summaries from your workspace context, and you keep full review control before anything is sent. Flowlu’s AI is primarily a help-center support chatbot rather than a drafting assistant for client-facing work.
Arpixa is month-to-month, with annual billing available for a lower effective rate. There is no long lock-in — you can upgrade, downgrade or cancel as your client load changes. Flowlu bills monthly or annually as well, with a 25% annual discount, but annual subscriptions are non-refundable for unused time. Confirm current terms on each vendor’s pricing page before subscribing.
One workspace for sales, delivery and getting paid
Client work, proposals, projects, the branded portal, invoicing and automations — in one AI-native workspace with flat pricing. Start free.
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