Arpixa vs Trello
A complete AI-native agency operating system against the world’s most-loved Kanban board. See how Arpixa’s flat pricing, CRM, branded client portal, invoicing and built-in projects compare with Trello’s simple, per-seat boards — so you can pick the right platform for how your team actually works.
Head-to-head scorecard
Our editorial assessment of each platform as an operating system for running a client-service agency. Arpixa leads on the client workflow, portal, billing and pricing; Trello leads on simplicity and its Power-Ups ecosystem.
ArpixaAn entire agency OS — portal, delivery and billing at a flat price.
TrelloA delightfully simple task board — but not agency delivery.
Six reasons agencies choose Arpixa
The differences that show up in everyday client work — not just on a task board.
Pricing that stays predictable
Arpixa is one flat price for the workspace, from a permanent free plan to $12/month. Trello is billed per seat, so the cost climbs with every person — and the useful project views only arrive on its $10/user Premium plan.
Flat, not per-seatAn agency OS, not just boards
Trello organizes tasks on Kanban boards. Arpixa runs the whole client relationship — CRM, proposals, e-sign, a branded portal, invoicing and payments — with projects and boards built in.
Client-facingA branded client portal
Give every client one branded dashboard for timeline, deliverables, files, invoices, payments and messages. Trello can share a board, but it isn’t a branded client delivery portal.
Per-section controlGet paid inside the workspace
Arpixa sends branded invoices and collects via Stripe and Razorpay, tied to the project. Trello has no invoicing or payments at all — you’d bolt on separate billing tools.
Stripe + RazorpayAI-native client workflow
Generate proposals, briefs, replies and summaries from your workspace context, with full review control — aimed at the client-facing writing agencies do every day.
AI Drafts built inSales → delivery → billing
A proposal becomes a project, deliverables become invoices, and conversations stay tied to the client — instead of task cards disconnected from the rest of the business.
One operating layerFlat workspace pricing vs per-seat licensing
Arpixa starts free and scales from $12/month for the whole workspace, projects included. Trello is billed per seat, and the useful project views only arrive on its Premium plan.
Free
Real plan, not a trial — full workspace for 1 client, 2 seats.
Starter
For solo teams and small studios getting organized.
ProPopular
Branded portal, automations, unlimited collaborators.
Advanced
White-label leaning, heavy automation and scale.
Free
Up to 10 boards per workspace — simple task tracking.
Standard
Per user. Unlimited boards, custom fields, more automation.
Premium
Per user. Calendar, Timeline, Table and Dashboard views.
Enterprise
Organization-wide controls, SSO and security.
Prices shown for comparison and may change — check each vendor’s pricing page for current figures. Trello is billed per seat; Timeline, Calendar and Table views require the Premium plan, and Enterprise is billed by seat count. Annual figures are the per-month equivalent when billed yearly.
The full side-by-side breakdown
Every major surface, scored honestly — including where Trello clearly leads Arpixa. Filter by category or focus only on the rows where the two platforms differ.
| Capability | Arpixa | Trello |
|---|---|---|
| Sales & CRM | ||
| Contact / client CRMCentral records linked to work and billing | Included | Not available |
| Lead capture & formsInbound pipeline before a client exists | Included | Via Power-Ups |
| Proposals & quotesScope, pricing and approval flow | Included | Not available |
| E-sign contracts & docsSignable agreements tied to the client | Included | Not available |
| Delivery | ||
| Projects & tasks (Kanban)Boards, cards and lists | Included | Simple & loved |
| Timeline & calendar viewsDeadline-driven planning views | Partial | Premium only |
| Docs, briefs & wikiShared delivery knowledge | Included | Not available |
| Automation (rules)Triggers and status moves | Included | Butler |
| Client experience | ||
| Branded client delivery portalOne dashboard for the whole engagement | Included | Not available |
| Per-section visibilityChoose exactly what each client sees | Included | Board sharing |
| Scheduling & bookingsMeetings and calendar-ready workflows | Included | Not available |
| White-label workspaceRemove vendor branding | Advanced plan | Not available |
| Billing | ||
| Invoicing & PDFsBranded invoices and billing context | Included | Not available |
| Stripe paymentsCard payments on invoices | Included | Not available |
| Razorpay paymentsIndia-first payment rail | Native | Not available |
| Retainers & project billingBill across the full engagement | Included | Not available |
| AI & access | ||
| AI assistant / draftsGenerated proposals, briefs, summaries | Included | Atlassian Intelligence |
| Power-Ups & integrationsThird-party add-ons | Core tools | 200+ Power-Ups |
| Ease of use & onboardingTime to first value | Included | Extremely simple |
| Dashboards & reportingCross-project analytics | Partial | Premium |
| Full free workspaceWhole client workflow at no cost | Included | Boards only |
Where each platform pulls ahead
Beyond the checkmarks — how the two products actually feel in day-to-day agency work, including the areas Trello wins.
Flat workspace pricing vs per-seat licensing
Arpixa charges one flat rate for the workspace, so your cost stays predictable as the team grows. Trello is priced per seat, and the planning views agencies actually need — Timeline, Calendar, Table — only unlock on its $10/user Premium plan.
- Arpixa Starter is a flat $12/month; Pro at $29/month includes unlimited collaborators.
- Trello Standard is $5/user/month; Premium (with views) is $10/user/month annually.
- Arpixa’s free plan is a full agency workspace, not a boards-only tier.
A client-facing operating system vs a Kanban board
Trello is a simple, delightful way to track tasks on boards. Arpixa is built for the client-facing side agencies live in — winning work, running the engagement in a branded portal, and getting paid — with boards and projects included rather than being the whole product.
- CRM, proposals, e-sign, portal, invoicing and projects live in one workspace.
- A task connects to the client, the proposal and the invoice — not just a card.
- Replaces a stack of client-facing tools instead of adding a board.
Invoicing and payments Trello doesn’t have
Trello has no invoicing or payment features — billing lives in separate tools. Arpixa runs the whole billing side of client work: branded invoices, retainers, milestones and payments through both Stripe and Razorpay, all tied to the project and the client portal.
- Branded invoices and PDFs draw on project context so billing reflects the work.
- Native Stripe and Razorpay rails cover global and India-first payments.
- Retainer and milestone billing keep long client engagements predictable.
Effortless simplicity and a rich Power-Ups ecosystem
Credit where it's due: Trello is the gold standard for simple, visual task management. If your primary need is an easy Kanban board that anyone can pick up in minutes, plus a huge library of Power-Ups to extend it, Trello is hard to beat on pure simplicity.
- An intuitive, drag-and-drop Kanban experience loved by millions.
- A generous free plan for basic boards and simple task tracking.
- A large Power-Ups marketplace plus Butler no-code automation.
Pick the platform that fits how you work
No tool wins on everything. Here’s the straight answer on when each one is the better choice.
Choose Arpixa if…
You run an agency or client-service team and want one workspace to deliver and get paid.
- You want flat, predictable pricing — no per-seat math as you grow.
- Client delivery matters — proposals, projects, a branded portal and deliverables.
- You bill for the work — invoices and payments via Stripe and Razorpay.
- You want it all connected — tasks tied to the client, proposal and invoice.
Choose Trello if…
Simple, visual task tracking is all you need right now.
- Simplicity matters most — the easiest Kanban board to pick up.
- You track light tasks — a generous free plan for basic boards.
- Power-Ups extend it — a large marketplace of add-ons.
- You automate simply — Butler no-code automation on boards.
Moving from Trello to Arpixa
A connected data model makes client delivery map cleanly. Here’s the path most teams take.
Map your boards
List your Trello boards, lists and Power-Ups so nothing is missed in the move.
Recreate in Arpixa
Rebuild projects and task boards in your Arpixa workspace, linked to the right client.
Bring clients & billing
Add client records, proposals and invoicing so delivery and billing sit together.
Invite & go live
Add your team and clients, switch the portal on, and run client work from Arpixa.
Still weighing it up? Here’s what teams ask
Straight answers to the questions that come up most when choosing between Arpixa and Trello.
Trello is a simple Kanban board tool for tracking tasks on cards and lists. Arpixa is an AI-native operating system for agencies and client-service teams — CRM, proposals, a branded client portal, projects, invoicing and dual Stripe + Razorpay payments — with boards and projects built in. In short, Trello tracks tasks; Arpixa runs the whole client relationship, task boards included.
For most teams, yes. Arpixa is a flat price for the workspace: a permanent free plan, then $12/month Starter and $29/month Pro with unlimited collaborators. Trello is billed per seat — Standard is $5/user/month and Premium (with Timeline, Calendar and Table views) is $10/user/month annually — so the cost scales with your team, plus you would still need other tools for the client workflow.
Yes, and it is worth being clear about. Trello is the gold standard for simple, visual task management: an intuitive drag-and-drop Kanban experience anyone can learn in minutes, a generous free plan for basic boards, a large Power-Ups marketplace and Butler automation. If effortless simplicity is your top priority, Trello is hard to beat there.
Yes. Boards, tasks, deliverables and milestones are part of every Arpixa plan, including free. Because they live in the same workspace as the client, proposal and invoice, project work stays connected to billing and the client relationship. Trello is simpler for pure task tracking, but Arpixa ties tasks to the whole agency workflow.
Yes — and this is a major difference. Trello has no invoicing or payments; you would add separate billing software. Arpixa sends branded invoices and collects payment across the whole engagement — retainers, milestones and project fees — through both Stripe and Razorpay, so client work and billing stay in one place.
Arpixa, in most cases. Agencies need to win work, deliver it in a branded portal and get paid — which means CRM, proposals, a client portal and invoicing, not just task boards. Trello is great for lightweight internal task tracking, but you would pair it with several other tools to cover the client-facing workflow that Arpixa handles in one place.
No — this is a key difference. Arpixa ships a branded client delivery portal covering timeline, deliverables, files, invoices, payments, messages and bookings, with per-section visibility. Trello can share a board with guests, but it is not a full branded client workspace.
The task side maps cleanly: recreate your Trello boards and lists as Arpixa projects and task boards, then bring clients, proposals and invoicing into the same workspace. Some teams keep a Trello board for lightweight internal tracking and add Arpixa for the client-facing workflow. For complex setups, contact hello@arpixa.io for guidance.
Arpixa has a real, permanent free plan — a full client workspace, not just boards. It includes 1 active client per month, 2 team collaborators, core features, projects, a one-time AI trial, 500 MB storage and an agency portfolio. Trello also has a generous free plan, but it is limited to basic boards and simple task tracking.
Arpixa is AI-native rather than AI-bolted-on. It can draft proposals, briefs, replies and summaries from your workspace context, and you keep full review control before anything is sent. Trello offers some Atlassian Intelligence features and Butler automation, but Arpixa’s AI is aimed at the client-facing writing agencies do around delivery.
One workspace for sales, delivery and getting paid
Client work, proposals, projects, the branded portal, invoicing and automations — in one AI-native workspace with flat pricing. Start free.
Try Arpixa nowSee why agencies switch — free to start