Arpixa vs Toggl
A focused, AI-native agency operating system against one of the best-loved time trackers around. See how Arpixa’s flat pricing, CRM, branded client portal, invoicing and built-in projects compare with Toggl Track’s per-user timers, timesheets and time reporting — so you can pick the right platform for how your team actually works.
Head-to-head scorecard
Our editorial assessment of each platform as an operating system for running a client-service agency. Arpixa leads on the client workflow, portal, billing and pricing; Toggl Track leads on time tracking and time reporting.
ArpixaAn entire agency OS — portal, delivery and billing at a flat price.
Toggl TrackA best-in-class time tracker — but not client delivery.
Six reasons agencies choose Arpixa
The differences that show up in everyday client work — not just on a time-tracking checklist.
Pricing without the per-user meter
Arpixa is one flat price for the workspace, from a permanent free plan to $12/month. Toggl Track is billed per user on every paid plan (Starter $9, Premium $18 per user/month annually), so cost climbs with each teammate.
Flat, not per-seatRuns the whole client relationship
Toggl Track measures where time goes. Arpixa runs the client relationship around delivery — CRM, proposals, e-sign, a branded portal, invoicing and payments — with projects and time context built in.
Client-facingA branded client portal
Give every client one branded dashboard for timeline, deliverables, files, invoices, payments and messages. Toggl Track has shareable reports, but not a branded client delivery portal.
Per-section controlInvoice and get paid in one place
Toggl Track calculates billable amounts but does not invoice or collect payment. Arpixa sends branded invoices and collects via Stripe and Razorpay, tied to the project — no export to a separate billing tool.
Stripe + RazorpayAI-native client workflow
Generate proposals, briefs, replies and summaries from your workspace context, with full review control — aimed at the client-facing writing agencies do every day, not just time logs.
AI Drafts built inSales, delivery and billing together
Instead of stitching a timer to a CRM, a proposal tool, a portal and an invoicing app, Arpixa runs the full agency workflow in one place — with time tracking as one part, not the whole product.
One workspaceFlat workspace pricing vs per-user seats
Arpixa starts free and scales from $12/month for the whole workspace, projects included. Toggl Track is billed per user, so the cost grows with every person you add — on top of the other tools you would still need.
Free
Real plan, not a trial — full workspace for 1 client, 2 seats.
Starter
For solo teams and small studios getting organized.
ProPopular
Branded portal, automations, unlimited collaborators.
Advanced
White-label leaning, heavy automation and scale.
Free
Unlimited time tracking for up to 5 users.
Starter
Per user. Billable rates, project estimates, rounding.
Premium
Per user. Profitability, timesheet approvals, forecasting.
Enterprise
Priority support, security controls, unlimited seats.
Prices shown for comparison and may change — check each vendor’s pricing page for current figures. Toggl Track is billed per user; Starter is about $10/user/month monthly or $9 annually, Premium about $20/user/month monthly or $18 annually, and Enterprise is sales-quoted. Annual figures are the per-month equivalent when billed yearly.
The full side-by-side breakdown
Every major surface, scored honestly — including where Toggl Track clearly leads Arpixa. Filter by category or focus only on the rows where the two platforms differ.
| Capability | Arpixa | Toggl Track |
|---|---|---|
| Sales & CRM | ||
| Contact / client CRMCentral records linked to work and billing | Included | Not available |
| Lead capture & intakeInbound pipeline before a client exists | Included | Not available |
| Proposals & quotesScope, pricing and approval flow | Included | Project estimates |
| E-sign contracts & docsSignable agreements tied to the client | Included | Not available |
| Delivery | ||
| Projects & tasksBoards, lists and deliverables | Included | Projects for timers |
| Deliverables & milestonesTrack what ships to the client | Included | Not available |
| Forms & intakeStructured client input | Included | Not available |
| Time tracking on workTimers tied to tasks and projects | Basic timers | Category-leading |
| Client experience | ||
| Branded client delivery portalOne dashboard for the whole engagement | Included | Not available |
| Per-section visibilityChoose exactly what each client sees | Included | Not available |
| Scheduling & bookingsMeetings and calendar-ready workflows | Included | Not available |
| White-label workspaceRemove vendor branding | Advanced plan | Not available |
| Billing | ||
| Invoicing & PDFsBranded invoices and billing context | Included | Not available |
| Stripe paymentsCard payments on invoices | Included | Not available |
| Razorpay paymentsIndia-first payment rail | Native | Not available |
| Billable rates & amountsValue the work by tracked time | Included | Best-in-class |
| Time & AI | ||
| One-click timers & extensionsFrictionless time capture everywhere | Partial | 100+ integrations |
| Timesheets & approvalsReview and approve tracked hours | Partial | Premium |
| Time reports & exportsDetailed time analytics | Core reports | Advanced |
| AI assistant / draftsGenerated proposals, briefs, summaries | Included | Not available |
| Workflow automationsTriggers, rules and status moves | Included | Limited |
| Permanent free full workspaceFull client workflow at no cost | Included | 5 users, time only |
Where each platform pulls ahead
Beyond the checkmarks — how the two products actually feel in day-to-day agency work, including the areas Toggl Track wins.
Flat workspace pricing vs per-user seats
Arpixa charges one flat rate for the workspace, so your cost stays predictable no matter how many teammates or clients you bring in. Toggl Track is billed per user on every paid plan, so the cost scales with each seat — and you would still need separate tools for CRM, proposals, a portal and invoicing.
- Arpixa Starter is a flat $12/month; Pro at $29/month includes unlimited collaborators.
- Toggl Track Starter is $9/user/month and Premium $18/user/month, billed annually.
- Arpixa’s free plan runs real client work; Toggl’s free tier is time tracking for up to 5 users.
Client-facing operating system vs a time tracker
Toggl Track is a best-in-class time tracker: it answers where time goes and what it is worth. Arpixa is built for the whole client-facing workflow agencies live in — winning work, running the engagement in a branded portal, and getting paid — with project and time context built in rather than being the whole product.
- CRM, proposals, e-sign, portal, invoicing and projects live in one workspace.
- A task connects to the client, the proposal and the invoice — not just a timer.
- Replaces a stack of client-facing tools instead of adding one focused utility.
Invoicing and payments Toggl doesn’t have
Toggl Track calculates billable amounts from tracked time, but it does not invoice clients or collect payment — you export the numbers to another tool. Arpixa runs the whole billing side: branded invoices, retainers, milestones and payments through both Stripe and Razorpay, all tied to the project.
- Branded invoices and PDFs draw on project context so billing reflects the work.
- Native Stripe and Razorpay rails cover global and India-first payments.
- Retainer and milestone billing keep long client engagements predictable.
The most frictionless time tracking around
Credit where it's due: Toggl Track is a category leader in time tracking. If your primary need is fast, accurate time capture and deep time analytics — one-click timers everywhere, idle detection, timesheet approvals, billable rates and profitability reporting — Toggl’s depth and polish go well beyond Arpixa’s built-in time tools.
- One-click timers with 100+ integrations, browser extensions and idle detection.
- Detailed timesheets, approvals, billable rates and rounding rules.
- Rich time reports, forecasting and profitability analysis on higher tiers.
Pick the platform that fits how you work
No tool wins on everything. Here’s the straight answer on when each one is the better choice.
Choose Arpixa if…
You run an agency or client-service team and want one workspace to deliver and get paid.
- You want flat, predictable pricing — no per-user meter as the team grows.
- Client delivery matters — proposals, projects, a branded portal and deliverables.
- You bill for the work — invoices and payments via Stripe and Razorpay.
- You want one workspace — CRM, portal and billing, not just timers.
Choose Toggl Track if…
Accurate, frictionless time tracking is your single most important need.
- Time capture matters most — one-click timers with 100+ integrations.
- You need timesheets & approvals — detailed review and rounding rules.
- Time reporting is core — billable rates, forecasting and profitability.
- You track across many tools — deep browser and app integrations.
Moving from Toggl Track to Arpixa
A connected data model makes client delivery map cleanly. Here’s the path most teams take.
Map your projects
List your active Toggl Track projects, clients and billable rates so nothing is missed.
Recreate in Arpixa
Rebuild live projects and deliverables in your Arpixa workspace, linked to the right client.
Bring clients & billing
Add client records, proposals and invoicing so time, delivery and billing sit together.
Invite & go live
Add your team and clients, switch the portal on, and run client work from Arpixa.
Still weighing it up? Here’s what teams ask
Straight answers to the questions that come up most when choosing between Arpixa and Toggl Track.
Toggl Track is a dedicated time-tracking tool — one-click timers, timesheets, billable rates and time reporting for teams and freelancers. Arpixa is an AI-native operating system for agencies and client-service teams — CRM, proposals, a branded client portal, projects, invoicing and dual Stripe + Razorpay payments — focused on delivering client work and getting paid. In short, Toggl Track measures time; Arpixa runs the whole client relationship, with time tracking as one part.
For most client-service teams, yes — because the pricing model is different. Arpixa is a flat price for the workspace: a permanent free plan, then $12/month Starter and $29/month Pro with unlimited collaborators. Toggl Track is billed per user (Starter $9/user/month, Premium $18/user/month billed annually), so cost scales with each teammate, and you would still pay for separate CRM, portal and invoicing tools that Arpixa includes.
Yes, and it is worth being clear about. Toggl Track is a category leader in time tracking: frictionless one-click timers with 100+ integrations, browser extensions, idle detection and Pomodoro, plus detailed timesheets, approvals, billable rates, rounding rules, and rich time reporting, forecasting and profitability analysis. If accurate time capture and time analytics are your primary need, Toggl Track goes well beyond Arpixa’s built-in time tools.
Arpixa includes time context tied to projects and client work, which is enough for many agencies to track and bill effort. It is more streamlined than Toggl Track’s dedicated timers, approvals and profitability reporting. If deep, standalone time tracking is central to how you operate, Toggl Track is stronger there — but Arpixa covers the rest of the client workflow that Toggl does not.
Yes — and this is a major difference. Toggl Track calculates billable amounts but has no invoicing or payments; you export the numbers to another tool. Arpixa sends branded invoices and collects payment across the whole engagement — retainers, milestones and project fees — through both Stripe and Razorpay, so time, work and billing stay in one place.
Arpixa, in most cases. Agencies need to win work, deliver it in a branded portal and get paid — which means CRM, proposals, a client portal and invoicing, not just time logs. Toggl Track is excellent for measuring and reporting time, but you would pair it with several other tools to cover the client-facing workflow Arpixa handles in one place. Some teams run both: Toggl for precise time tracking, Arpixa for the client relationship and billing.
This is a key difference. Arpixa ships a branded client delivery portal covering timeline, deliverables, files, invoices, payments, messages and bookings, with per-section visibility. Toggl Track can share time reports with clients, but it is not a branded client delivery workspace.
For the client workflow, the move is usually straightforward: set up clients, projects and invoicing in Arpixa, and track time against that work in one place. Teams that need Toggl’s deep time analytics sometimes keep it for time capture and add Arpixa for CRM, the client portal and billing rather than replacing it outright. For complex setups, contact hello@arpixa.io for guidance.
Arpixa has a real, permanent free plan — a full client workspace, not just timers. It includes 1 active client per month, 2 team collaborators, core features, projects, a one-time AI trial, 500 MB storage and an agency portfolio. Toggl Track also has a generous free plan (up to 5 users with unlimited time tracking), but it is time-tracking only, with no CRM, client portal, invoicing or payments.
Arpixa is AI-native rather than AI-bolted-on. It can draft proposals, briefs, replies and summaries from your workspace context, and you keep full review control before anything is sent. Toggl Track focuses on time tracking rather than generative AI, so Arpixa’s AI covers the client-facing writing agencies do around delivery that Toggl does not address.
One workspace for sales, delivery and getting paid
Client work, proposals, projects, the branded portal, invoicing and automations — in one AI-native workspace with flat pricing. Start free.
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