Free Estimate Generator
Create a job or project estimate and download it as a PDF. Itemise hours, services and materials, add tax, and set how long the estimate stands. No sign-up, and your data stays in this browser.
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ESTIMATE
#EST-2026-001
From
Prepared For
Date
| # | Item & Description | Qty | Rate | Amount |
|---|---|---|---|---|
| 1 | Discovery workshop Half-day session to agree goals, users and success measures | 1 | 900 | $900.00 |
| 2 | UX and visual design Estimated 32 hours, including two rounds of revisions | 32 | 95 | $3,040.00 |
| 3 | Front-end development Estimated 60 hours for 8 responsive pages and CMS setup | 60 | 85 | $5,100.00 |
Total In Words
US Dollar Nine Thousand Forty Only
Notes
Terms
Accepted by (client)
Date
Auto-saved in this browser only. Clearing browser data deletes it.
41 estimate templates, all free
The same designs as the Arpixa invoice studio, from clean and corporate to serif, colourful and dark.
What to put on an estimate
An estimate sets expectations. The clearer the assumptions, the fewer arguments when the final bill arrives.
Your business details
Business name and contact details, and your tax number if you are registered for VAT, GST or sales tax.
Who it is prepared for
The client and the person who approves the budget.
An estimate number
So you can refer to the right version when the scope changes and you send a revised estimate.
Date and how long it stands
Costs move. A valid-until date tells the client when you will need to re-estimate.
Hours, services and materials
Break the work into lines with estimated hours or quantities, so the client can see where the money goes.
Estimated total and tax
Label the total as an estimate and show the tax that will apply.
Assumptions and tolerance
State what the estimate assumes and how far the final amount can move, for example 10%, before you check in with the client.
Arpixa ProposalsA PDF estimate is a start. A signed proposal is a project.
In Arpixa, the same estimate reaches your client as an online proposal they can review, choose options on and e-sign. Once accepted, it becomes a project with the scope intact, and the first invoice follows from it.
Permanent free plan. No card required.
| Feature | This free tool | Arpixa |
|---|---|---|
| Templates and PDF download | Included | Included |
| VAT, GST, sales tax and 150+ currencies | Included | Included |
| Saved to your account, on any device | This browser only | Included |
| Online proposal the client opens without an account | Not included | Included |
| Client e-signature | Not included | Included |
| Packages and optional add-ons | Not included | Included |
| Accepted work becomes a project | Not included | Included |
| Invoice from the accepted proposal | Not included | Included |
| Price | Free | Free plan, paid from $12/mo |
Some features and limits depend on your plan. Compare plans.
More free tools
Invoices, quotes, estimates, receipts and proforma invoices all save to the same My documents list in this browser.
Estimate generator FAQ
Can’t find what you need? Email hello@arpixa.io.
Send estimates as proposals in ArpixaIs this estimate generator free?
Yes. Create, download and print estimates without an account. Your work is saved only in this browser.
What is the difference between an estimate and a quote?
An estimate is an approximate cost that can change once the work is better understood. A quote is a fixed price for a defined scope. If you are not yet sure of the scope, send an estimate with clear assumptions and convert it to a quote later.
How accurate should an estimate be?
Accurate enough that the client can budget. Many service businesses state a tolerance, such as plus or minus 10%, and agree to check in before exceeding it. Some industries and regions have specific rules for written estimates, so check what applies to you.
Should I show hours on an estimate?
For time-based work, yes. Showing estimated hours and a rate helps the client see the effort involved and makes changes easier to discuss.
Should I charge for estimates?
Simple estimates are usually free. For estimates that need site visits, audits or detailed planning, many businesses charge a fee and credit it against the project if the client goes ahead.
Can I turn the estimate into an invoice?
Yes. Use “Turn into invoice” in the toolbar to copy your details and line items into the free invoice generator, then adjust the quantities to the actual hours.
Do I need the client to sign an estimate?
It is not always required, but written approval avoids disputes. Ask the client to sign and return it or confirm by email before you start.