Arpixa vs Plutio
Two all-in-one platforms for client-service teams — compared in depth. See how Arpixa's AI-native workspace, branded client portal and dual payment rails stack up against Plutio's mature suite and native time tracking, so you can choose the right operating system for your agency.
Head-to-head scorecard
Our editorial assessment across the surfaces that matter most to agencies — where Arpixa leads on price, the client portal, payments and AI in the workflow.
ArpixaAI-native, portal-first, lowest entry cost.
PlutioMature, capable all-in-one suite.
Six reasons agencies switch
The differences that show up in everyday agency work — not just on a feature checklist.
Get paid anywhere
Collect card payments globally with Stripe and INR payments through Razorpay — a native rail Plutio does not offer. Payment status flows straight back into the portal.
Stripe + RazorpayAI-native workflow
Generate proposals, briefs, replies and summaries from your workspace context, with full review control — instead of bolting AI on after the fact.
AI Drafts built inA portal you control
Give every client one branded dashboard for timeline, deliverables, files, invoices, payments and messages — with visibility controlled section by section.
Per-section controlScale the team freely
Arpixa Pro includes unlimited collaborators at $29/month. Plutio caps contributors on lower tiers and only unlocks unlimited on its $199/month Max plan.
Unlimited on ProSales → delivery → billing
A proposal becomes a project, deliverables become invoices, and conversations stay tied to the client — no re-keying context across disconnected tools.
One operating layerValidate before you pay
A permanent free plan plus a $12/month Starter lets you prove the workflow with real clients before committing — no trial countdown.
Start freePlan-by-plan pricing
Arpixa starts free and scales from $12/month. Plutio starts at $19/month with an active-client cap on its entry plan.
Free
Real plan, not a trial — 1 client, 2 seats, core tools.
Starter
For solo teams and small studios getting organized.
ProPopular
Branded portal, automations, unlimited collaborators.
Advanced
White-label leaning, heavy automation and scale.
Core
Full feature set but capped at 9 active clients.
Pro
Unlimited clients and up to 30 contributors.
Max
Unlimited contributors, white-label and SSO.
Prices shown for comparison and may change — check each vendor's pricing page for current figures. Annual figures are the per-month equivalent when billed yearly.
The full side-by-side breakdown
Every major surface, scored honestly. Filter by category or focus only on the rows where the two platforms differ.
| Capability | Arpixa | Plutio |
|---|---|---|
| Sales & CRM | ||
| Contact / client CRMCentral records linked to work and billing | Included | Included |
| Lead InboxDedicated inbound pipeline before a client exists | Included | Via inbox + CRM |
| ProposalsScope, pricing and approval flow | Included | Included |
| E-sign contracts & docsSignable agreements tied to the client | Included | Included |
| Delivery | ||
| Projects & tasksBoards, timelines and deliverables | Included | Included |
| Docs, briefs & wikiShared delivery knowledge | Included | Included |
| Forms & intakeStructured client input | Included | Included |
| Milestone & retainer billingScope- and milestone-led invoicing | Included | Included |
| Client experience | ||
| Branded client portalOne dashboard for the whole engagement | Included | Included |
| Per-section visibilityChoose exactly what each client sees | Included | Page-level |
| Scheduling & bookingsMeetings and calendar-ready workflows | Included | Included |
| White-label workspaceRemove vendor branding | Advanced plan | Max plan |
| Billing | ||
| Invoicing & PDFsBranded invoices and billing context | Included | Included |
| Stripe paymentsCard payments on invoices | Included | Included |
| Razorpay paymentsIndia-first payment rail | Included | Not available |
| Analytics & reportingDelivery, billing and ops signals | Included | Basic |
| AI & access | ||
| AI assistant / draftsGenerated proposals, briefs, summaries | Included | Included |
| Workflow automationsTriggers, rules and status moves | Included | Included |
| Webhooks & API keysConnect external systems | Included | Included |
| Permanent free planNo-cost tier, not a trial | Included | Trial only |
Where each platform pulls ahead
Beyond the checkmarks — how the two products actually feel across the agency workflow.
New business and client work in one pipeline
Arpixa pairs a dedicated Lead Inbox with the CRM, so an inbound enquiry moves from first touch to signed proposal to live project without leaving the workspace. Plutio centres on client records and an inbox once contacts exist.
- Lead Inbox captures inbound demand before a formal client record exists.
- Proposals carry scope and pricing straight into project setup on acceptance.
- AI Drafts prepare proposal and reply copy from your workspace context.
Projects that stay tied to billing and the client
Arpixa keeps delivery, billing and the client in one connected model. Deliverables, milestones and retainers flow straight into invoices with client-visible status, so what you ship and what you bill never drift apart.
- Deliverables, messages and files stay attached to the client and project.
- Invoices draw on project context so billing reflects the work.
- Scope, milestone and retainer billing keep projects predictable.
A branded front door you fully control
Arpixa gives every client one branded dashboard for timeline, deliverables, documents, proposals, files, invoices, payments and messages — with visibility controlled per section. Plutio offers a capable branded portal built around its pages model.
- Per-section visibility keeps internal notes private while sharing the work.
- Clients self-serve status, files and payments instead of emailing for updates.
- White-label is available on Arpixa Advanced and Plutio Max.
Get paid the way your clients pay
Arpixa ships both Stripe and Razorpay payment paths, making it a strong fit for teams billing globally and across India. Plutio supports popular card gateways but does not offer a native Razorpay rail.
- Stripe powers card payments on invoices for both platforms.
- Razorpay support in Arpixa simplifies India-first and INR billing.
- Payment status flows back into the client portal and analytics.
Pick the platform that fits how you work
No tool wins on everything. Here's the straight answer on when each one is the better choice.
Choose Arpixa if…
You want an AI-native, portal-first operating system with low-friction pricing.
- You bill globally or in India — native Stripe and Razorpay rails.
- You want AI in the workflow — drafts for proposals, briefs and replies.
- The client portal matters — a deep, per-section branded dashboard.
- You want to start free — a permanent free plan, then $12/mo.
Choose Plutio if…
You bill by the hour and want a proven suite with native time tracking.
- Hourly billing is core — timers on tasks convert to invoices.
- You want a long track record — a mature, established product.
- Forms, wiki and custom pages — flexible content building blocks.
- SSO on the top tier — available on the Max plan.
Moving from Plutio to Arpixa
A connected data model makes the structure map cleanly. Here's the path most teams take.
Map your workspace
List active clients, live projects and open invoices in Plutio so nothing is missed.
Recreate the structure
Set up your Arpixa workspace, branding and client portal sections to mirror your setup.
Bring work across
Move client records, proposals, projects and invoices, keeping billing context attached.
Invite & go live
Add your team and clients, switch the portal on, and run new business through Arpixa.
Still weighing it up? Here's what teams ask
Straight answers to the questions that come up most when choosing between Arpixa and Plutio.
Both are all-in-one platforms for client-service teams. Arpixa is an AI-native agency operating system with a Lead Inbox, branded client portal, and dual Stripe + Razorpay payments, starting at a permanent free plan and $12/month. Plutio is a mature all-in-one suite whose standout strength is native time tracking that feeds hourly invoices, with paid plans starting at $19/month.
On entry pricing, yes. Arpixa Starter is $12/month (about $10/month billed annually) and there is a permanent free plan. Plutio Core is $19/month (about $15/month annually) and caps active clients at 9, with unlimited clients on the $49/month Pro tier. Match the plan to your client load and team size rather than price alone.
Yes. Plutio includes native time tracking with timers on tasks that convert tracked hours into invoices, which is ideal for hourly billing. It also has a long track record and a flexible forms, wiki and custom-pages model. We call these out honestly in the comparison.
Arpixa includes both Stripe and Razorpay payment paths, so teams can collect card payments globally and INR payments through Razorpay. Plutio supports common card gateways but does not offer a native Razorpay rail.
Arpixa is built around connected client, project, invoice and file records, so the structure maps closely to how Plutio organizes work. Migration depends on your data shape; teams with complex needs can contact hello@arpixa.io for guidance before moving.
Arpixa has a real, permanent free plan — not a time-limited trial. It includes 1 active client per month, 2 team collaborators, core features, a one-time AI trial, 500 MB storage and an agency portfolio. You can validate the full workflow before upgrading.
For most solo operators and small studios, Arpixa is the lighter lift: you can start on the permanent free plan, then move to the $12/month Starter as you take on more clients. Plutio Core starts at $19/month and caps active clients at 9, so Arpixa tends to be the more forgiving on-ramp while you grow.
Yes, both give clients a branded space to see their work. Arpixa focuses on one connected dashboard covering timeline, deliverables, files, invoices, payments and messages, with visibility you control section by section. Plutio offers a capable portal built around its flexible pages model.
Arpixa is organized around connected client, project, invoice and file records, so the structure maps closely to how Plutio is set up. Most teams recreate their workspace and move records across in stages. If your setup is complex, email hello@arpixa.io and we'll help you plan the move.
Arpixa is AI-native rather than AI-bolted-on. It can draft proposals, briefs, replies and summaries from your workspace context, and you keep full review control before anything is sent. The idea is to speed up the repetitive writing around client work without taking decisions out of your hands.
Arpixa is month-to-month with annual billing available if you want a lower effective rate. There is no long lock-in — you can upgrade, downgrade or cancel as your client load changes. Always confirm current terms on the pricing page before you subscribe.
One workspace for sales, delivery and getting paid
Client work, proposals, projects, the branded portal, invoicing and automations — in one AI-native workspace. Start free.
Try Arpixa nowSee why agencies switch — free to start