Free Proforma Invoice Generator
Create a proforma invoice to confirm prices before you deliver, or to request an advance payment. 41 templates, any currency, VAT, GST or sales tax, and PDF download. No sign-up.
Template
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PROFORMA INVOICE
#PF-2026-001
From
Bill To
Issued
| # | Item & Description | Qty | Rate | Amount |
|---|---|---|---|---|
| 1 | Brand identity design Logo suite, colour palette and typography guide | 1 | 2,400 | $2,400.00 |
| 2 | Website design & build 8-page responsive website with CMS setup | 1 | 5,800 | $5,800.00 |
| 3 | Social media content pack Monthly set of 12 designed posts | 3 | 450 | $1,350.00 |
Total In Words
US Dollar Nine Thousand Five Hundred Fifty Only
Notes
Terms
Auto-saved in this browser only. Clearing browser data deletes it.
41 proforma invoice templates, all free
The same designs as the Arpixa invoice studio, from clean and corporate to serif, colourful and dark.
What to put on a proforma invoice
A proforma invoice looks like an invoice but is a preliminary document. These details keep it useful and stop it being mistaken for the final bill.
Your business details
Name, address, contact details and tax number, as on a normal invoice.
The buyer
The client’s legal name and address. For exports, use the details that will appear on shipping and customs documents.
A proforma number and a clear title
Title it “Proforma Invoice” so the client, their bank or customs do not treat it as the final tax invoice.
Issue date and validity
Prices and exchange rates change, so say how long the proforma stands.
Goods or services, quantities and prices
The same detail the final invoice will have. For goods, add descriptions buyers and customs can recognise.
Expected tax and total
Show the tax you expect to charge. Tax is normally accounted for on the final invoice, not the proforma.
Payment details for any advance
Bank account, SWIFT/BIC or IBAN if you are asking for a deposit before you start or ship.
What happens next
Advance required, delivery timing, and a note that the final invoice follows on delivery.
Arpixa InvoicesThe PDF is the easy part. Getting paid is the rest.
In Arpixa, the same invoice reaches your client as a pay page, marks itself paid when they pay, and sends reminders when it goes overdue. It sits on the client record next to the proposal and project it bills for.
Permanent free plan. No card required.
| Feature | This free tool | Arpixa |
|---|---|---|
| Invoice templates and PDF download | Included | Included |
| VAT, GST, sales tax and 150+ currencies | Included | Included |
| Saved to your account, on any device | This browser only | Included |
| Pay page your client opens without logging in | Not included | Included |
| Online payments through Stripe or Razorpay | Not included | Included |
| Paid, partially paid and overdue tracking | Not included | Included |
| Automatic overdue reminders | Not included | Included |
| Recurring invoices | Not included | Included |
| Linked to clients, proposals and projects | Not included | Included |
| Price | Free | Free plan, paid from $12/mo |
Some features and limits depend on your plan. Compare plans.
More free tools
Invoices, quotes, estimates, receipts and proforma invoices all save to the same My documents list in this browser.
What is a proforma invoice?
A preliminary invoice sent before goods or services are delivered. It confirms what will be supplied and at what price, and is often used to request an advance payment, arrange financing or prepare customs paperwork.
How is a proforma invoice different from an invoice?
A proforma is a commitment to supply at a price, not a demand for payment of a completed sale. It is not usually recorded as a sale in your accounts. The final invoice is issued once the goods or services are delivered.
How is it different from a quote?
Both set out prices before the work. A quote is used to win the job. A proforma usually comes once the buyer has agreed, laid out like the final invoice, and often asks for an advance.
Can I charge VAT or GST on a proforma invoice?
You can show the tax you expect to charge, but tax is normally accounted for on the final tax invoice. In the UK, for example, HMRC does not accept a proforma as evidence for reclaiming VAT, and a full VAT invoice has to follow once you are paid or make the supply. Many businesses add “This is not a tax invoice” to the proforma to avoid confusion. Check the rules in your country.
When are proforma invoices used in international trade?
Importers often need one to apply for import licences, open a letter of credit or arrange foreign exchange, and customs may ask for one before goods are shipped. Include clear descriptions, quantities, values and the currency.
Can I turn the proforma into the final invoice?
Yes. Use “Turn into invoice” in the toolbar. It copies your details and line items into the free invoice generator with a new invoice number.
Is this proforma invoice generator free?
Yes. No account is needed, and your work is saved only in this browser.